Permanent position subject to 6-month probation period

Part-time (30 hours per week) including some evening work and occasional weekend and events with time off in lieu.

Salary commensurate with responsibilities & dependent on experience Membership of Pension Scheme

Reports to the Parish Clerk

Closing date for applications: Monday 24 April 2023 at 12 noon

Interviews: Week beginning 2nd May 2023

Overall Job Purpose
The Deputy Parish Clerk assists and deputises for the Parish Clerk; helping to ensure that an
efficient, effective and valued service is provided to the people of Berryfields.

The person appointed will assist with the effective management of parish resources which include Roman Park Hall, playgrounds, recreation and leisure land, cycleway, tennis courts, park, allotments and tenanted properties. At Berryfields Parish Council the Deputy Parish Clerk assists in preparing
the monthly accounts and invoicing, bank reconciliation, VAT returns and assists with year-end accounts and audit preparations.

The role includes allotment management, ad hoc projects, playground inspection and management (for which training will be given), preparing agendas and taking minutes at evening council meetings, overseeing production of parish magazine and
maintaining the website.

This is a part-time, permanent contract of 30 hours per week including some evening and occasional weekend working (for which time of in lieu will be given).

Key Duties and Responsibilities to assist in ensuring the Council’s parish and administrative functions and services are performed professionally and in accordance with all relevant statutory obligations.

As Deputy Parish Clerk to assist the Parish Clerk as follows:

1. To ensure that the Council complies with all its statutory obligations and applicable
regulations, policies and procedures.

2. To ensure that the Council’s Standing Orders and Financial Regulations are up to date and are correctly observed and implemented and all other Policies and documentation are kept in order, updated as necessary.

3. To assist with the running of the Council’s meetings which includes preparing and publishing agenda for meetings of the Council in accordance with all statutory requirements. To attend meetings of the Council and any committees and prepare minutes for approval.

4. To assist with the management, maintenance and use of all the Council’s properties and facilities, particularly its two allotment sites, whether through direct management or through contracts, agreements or partnerships with other parties or providers.

5. To develop an understanding of planning and development issues as they affect the
Council area, in particular the Local Development Plan and associated policies and the National Planning Policy Framework.

6. To attend training courses or seminars as necessary.

7. To obtain the Certificate in Local Council Administration (if not already gained) within one year.

General Duties

1. To continue to acquire the necessary professional knowledge required for the efficient management
of the affairs of the Council and to attend training courses, conferences or seminars on the work and
Council’s activities as required by the Council.
2. To work with other members of the team to ensure efficient running of the Parish Council office by dealing with visitors, phone calls, postal, e-mail and any other enquiries.

3. To undertake such other duties commensurate with the level of the post and job purpose as required by the Council from time to time.

To apply
Please forward cv along with covering letter to the Parish Clerk - clerk@berryfieldspc.org
For an informal discussion about the role please call 01296 925750