Permanent position subject to 6-month probation period
Full-time (37 hours per week) including some evening work and occasional events with
time off in lieu.
Membership of Pension Scheme
Reports to the Parish Clerk
Salary £26,000 – £27,500
The Deputy Parish Clerk assists and deputises for the Parish Clerk; helping to ensure that an efficient, effective, and valued service is provided to the people of Berryfields.
The person appointed will assist with the effective management of parish resources including Roman Park Hall, playgrounds, recreation and leisure land, cycleway, tennis courts, park, allotments and tenanted properties. At Berryfields Parish Council the Deputy Parish Clerk prepares the monthly accounts and invoicing, bank reconciliation, VAT returns and assists with year-end accounts and audit preparations. The role includes allotment management, ad hoc projects, playground inspection and management (for which training will be given), preparing agendas and taking minutes at evening council meetings, overseeing production of parish magazine.
This is a full-time, permanent contract of 37 hours per week including some evening and occasional weekend working (for which time of in lieu will be given).
Key Duties and Responsibilities to assist in ensuring the Council’s parish and administrative functions and services are performed professionally and in accordance with all relevant statutory obligations.
As Deputy Parish Clerk to assist the Parish Clerk as follows:
To ensure that the Council complies with all its statutory obligations and applicable regulations, policies, and procedures.
To ensure that the Council’s Standing Orders and Financial Regulations are up to date and are correctly observed and implemented and all other Policies and documentation are kept in order, updated as necessary.
To assist with the running of the Council’s meetings which includes preparing and publishing agenda for meetings of the Council in accordance with all statutory requirements. To attend
meetings of the Council and any committees and prepare minutes for approval.
To assist with the management, maintenance and use of all the Council’s properties and facilities, particularly its two allotment sites, whether through direct management or through
contracts, agreements or partnerships with other parties or providers.
To develop an understanding of planning and development issues as they affect the Council area, in particular the Local Development Plan and associated policies and the
National Planning Policy Framework.
To attend training courses or seminars as necessary.
To obtain the Certificate in Local Council Administration (if not already gained) within one year.
To continue to acquire the necessary professional knowledge required for the efficient management of the affairs of the Council and to attend training courses, conferences or seminars on the work and Council’s activities as required by the Council.
To work with other members of the team to ensure efficient running of the Parish Council office by dealing with visitors, phone calls, postal, e-mail and any other enquiries.
To undertake such other duties commensurate with the level of the post and job purpose as required by the Council from time to time.
Please contact the Parish Clerk at firstname.lastname@example.org or download the job description and a application form at www.berryfieldspc.org
For an informal discussion please call 01296 925750